Privacy Policy for Iris Insight
At Iris Insight, we are committed to protecting the privacy and security of the personal data entrusted to us. Our mission is to provide innovative HR technology solutions leveraging light and optics, and integral to this is maintaining the trust of our users. This Privacy Policy details how we collect, use, process, and protect your information when you engage with our AI-powered talent acquisition platforms, immersive VR training simulations, optical candidate assessment tools, holographic onboarding experiences, and data visualization for HR analytics.
1. Information We Collect
We collect various types of information to provide and improve our services:
- Personal Data Provided Directly: This includes information you provide when you register for an account, use our services, participate in simulations or assessments, interact with customer support, or communicate with us. This may include your name, contact information (such as email address and phone number), professional qualifications, resume details, and other information relevant to job applications or talent development. For VR training or holographic experiences, biometric data or detailed interaction metrics may be collected with explicit consent.
- Data Collected Automatically: When you access or use our online platform, we may automatically collect certain information about your device and usage patterns. This includes IP addresses, browser type, operating system, referring URLs, pages viewed, and the dates/times of your visits. For our optical assessment tools, specific interaction data related to visual responses and cognitive patterns may be captured and processed, always in accordance with explicit consent and applicable data protection laws.
- Information from Third Parties: We may receive information from third-party partners, such as employment websites or educational institutions, where you have granted them permission to share your data.
2. How We Use Your Information
We use the information we collect for various purposes, primarily to deliver and enhance our range of HR technology solutions:
- Service Provision: To operate, maintain, and provide the full functionality of our platforms, including AI-powered talent matching, VR training, optical assessments, and holographic onboarding.
- Personalization: To personalize your experience on our online platform, providing tailored content, recommendations, and training modules.
- Improvement and Development: To analyze usage patterns, troubleshoot technical issues, and improve the features and performance of our services, including the efficacy of our optical and AI methodologies.
- Communication: To communicate with you about your account, respond to your inquiries, send service updates, and provide customer support.
- Analytics and Reporting: To generate data visualizations for HR analytics, deriving insights into talent trends and organizational performance, always in an aggregated and anonymized form where possible.
- Compliance and Legal Obligations: To comply with legal obligations, resolve disputes, and enforce our agreements.
3. Data Sharing and Disclosure
We do not sell your personal data. We may share information in the following circumstances:
- With Your Consent: We will share your personal data with third parties when we have your explicit consent to do so, particularly for sharing assessment results with potential employers.
- Service Providers: We may engage trusted third-party service providers to perform functions on our behalf, such as hosting, data analysis, customer service, and technical support. These providers are obligated to protect your data and only use it for the purposes we specify.
- Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court order or government agency request).
- Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your personal data may be transferred as part of that transaction, subject to appropriate privacy safeguards.
- Aggregated or Anonymized Data: We may share aggregated or de-identified information that cannot reasonably be used to identify you with third parties for analytics, research, or marketing purposes.
4. Data Security
We implement robust technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. These measures include encryption, access controls, secure software development practices, and regular security audits. While we strive to protect your personal data, no method of transmission over the Internet or electronic storage is 100% secure.
5. Data Retention
We retain personal data for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data, and whether we can achieve those purposes through other means, and the applicable legal requirements.
6. Your Data Protection Rights
Depending on your jurisdiction, you may have the following rights concerning your personal data:
- Right to Access: Request a copy of the personal data we hold about you.
- Right to Rectification: Request correction of inaccurate or incomplete data.
- Right to Erasure (Right to Be Forgotten): Request the deletion of your personal data under certain conditions.
- Right to Restriction of Processing: Request that we restrict the processing of your personal data under certain conditions.
- Right to Object to Processing: Object to our processing of your personal data under certain conditions.
- Right to Data Portability: Request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
- Right to Withdraw Consent: Where we rely on your consent to process your personal data, you have the right to withdraw that consent at any time.
To exercise any of these rights, please contact us using the details provided below.
7. Transfers of Data Outside Your Region
Your information, including personal data, may be stored and processed in any country where we have facilities or where we engage service providers. By using our online platform, you understand that your information may be transferred to countries outside your country of residence, which may have different data protection laws than those in your country. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and applicable data protection laws.
8. Changes to This Privacy Policy
We may update our Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any significant changes by posting the new Privacy Policy on this page and updating the "last updated" date. We encourage you to review this Privacy Policy periodically.
9. Contact Us
If you have any questions about this Privacy Policy, our data practices, or your rights, please contact us:
Iris Insight
1789 Yonge Street, Suite 600
Toronto, ON, M4S 1A3
Canada